One of the activities we conduct when working with a Mentoring Program Manager (MPM) is to have quarterly meetings with the mentoring pairs.
General structure for a quarterly check-in meeting between mentoring program managers and mentoring participants
Conduct a one-hour session with the mentors and a separate one-hour session with the mentorees
1. State the purpose of the meeting
2. State the ground rules of the meeting
3. The meeting begins
Begin the meeting by telling participants that you would like to hear from everyone and go around the room and ask for answers to the following questions:
4. Once every participant has reported in...
o Ask follow-up questions based upon the feedback received
o Provide suggestions on any areas needing attention
5. Ending the meeting
o Thank everyone for their feedback
o Remind them of the next meeting date
o Remind them that they will get a summary as indicated earlier
The feedback you receive at such meetings allows the MPM to have a greater sense of what's working and what's not and also see if there are common themes. It also allows peers to mentor and assist each other in their respective role as either mentor or mentoree.
We hope that you will find this agenda for quarertly check-in meetings for Mentoring Program Managers useful. You may also be interested in learning more about our Mentoring Certification. Click the buttons below for more information: