One of the activities we conduct when working with a Mentoring Program Manager (MPM) is to have quarterly meetings with the mentoring pairs.
General structure for a quarterly check-in meeting between mentoring program managers and mentoring participantsConduct a one-hour session with the mentors and a separate one-hour session with the mentorees
1. State the meeting's purpose
2. State the ground rules of the meeting
3. The meeting begins
Begin the meeting by telling participants that you would like to hear from everyone and go around the room and ask for answers to the following questions:
After everyone has reported in, ask follow-up questions based upon the feedback received and provide suggestions on any areas needing attention.
End the meeting by thanking everyone for their feedback and reminding them of the next meeting date and that they will get a summary as indicated earlier.
The feedback you receive at such meetings allows the MPM to have a greater sense of what's working and what's not and also see if there are common themes. It also allows peers to mentor and assist each other in their respective role as either mentor or mentoree.